Organiser Quick-Start Guide

1. Your Dashboard and How to Create a Show

After logging in you land on your Dashboard — your home base for managing shows. At the top you'll see three counters: Shows, Rings, and Classes. Below that is your list of shows. Use the “Create Show” button (top right) to start a new event.

• •“Create Show” opens a form for the show name, date(s), location, and a short description.
• •Once you upload your schedule, the show is extracted and your rings and classes are created automatically — no manual setup needed.
• •We recommend creating a separate show for each day of your event. Each show gets its own competitor QR code, so there's no confusion about which day a class belongs to.
• •When you upload a schedule, keep it as clean as possible — plain text only, no sponsor logos or images. A clean list imports cleanly and keeps the competitor view tidy.
• •Each show card shows its status (Draft, Active, or Completed) — click a card to open its full management view.

2. Manually Build Your Rings & Classes or Edit Existing

In the Secretary tab, add a Ring (e.g. Ring 1, Ring 2) then add Classes to each ring — class number, name, day, and order. You can also bulk-import a schedule. Drag or reorder classes within a ring to set the running order.

• •We recommend uploading each show day as a separate show. That way each day gets its own competitor QR code, so there's no confusion about which day a class belongs to.
• •Each ring manages its own progress on show day — stewards update class status from their panel.
• •Use “Add More to Program” to top up rings or classes at any time, or add any bulk import that may have been missed.

3. Activate Your Show

New shows start in Draft. On the show management page, click “Activate Show” to move it to Active. This unlocks the rings, classes, steward codes, and QR tools so you can start building the program. An Active show is still private — competitors cannot see it yet.

4. Make the Show Public

When your program is ready, click “Make Public”. This publishes the full program and live ring updates so competitors can view them via the show QR code. You can toggle back to “Make Private” at any time if you need to pause visibility.

5. Share the Competitor QR Code

The Show QR Code panel generates a link competitors scan to see the live program and ring updates on their phones. Download the QR as a PNG, print it for signage, or copy the link to share via email or social media.

• •Once you've printed or shared the QR code, it must stay the same — do not delete or change it afterwards. Competitors rely on that exact code to access the show on the day.

6. Steward Access Codes

Each ring has a unique Steward Code. Share it with that ring's steward — they enter it at the Steward Access page to control class status (start, finish, breaks, delays) and post ring announcements. We recommend each steward keeps a printed Steward QR code with them in the ring and stores the access code somewhere safe.

• •Stewards only see and control the ring their code belongs to.
• •Codes are listed together in the Steward Codes panel for easy reference.

7. Announcements

Use the Announcement panel to post show-wide messages (e.g. “Main arena briefing in 5 minutes”). Announcements appear live on the competitor view. Stewards can also post announcements scoped to their own ring.

8. Team Chat

The Team Chat panel is a private message feed between you, your stewards, and admin. Use it to coordinate on the day without leaving the dashboard.

9. Announcer View

Allocate an Announcer Code so your announcer can open the Announcer View — a read-only live feed of what's happening across all rings (current class, status, ring delays). The Announcer Access panel lets you generate and share that code.

10. Complete the Show

When show day is over, click “Mark Complete”. The show moves to Completed status and drops off the active list. You can reactivate it later if needed (e.g. for a repeat annual event).